Terms & Conditions

ALL SALES FINAL — NO REFUND POLICY

ALL VENDOR AND EXHIBITOR PAYMENTS ARE FINAL AND NONREFUNDABLE.

This policy applies to all registration fees, application fees, deposits, installment payments, exhibitor upgrades, promotional packages, other event-related purchases and any purchases made through this website. 

Refunds will not be issued for:

  • Changes in personal or business circumstances.
  • Scheduling conflicts or inability to attend.
  • Inclement weather or unfavorable event conditions.
  • Lower-than-anticipated attendance, sales, or customer engagement.
  • Dissatisfaction with booth location or neighboring exhibitors.
  • Failure to meet personal sales or revenue expectations.
  • Voluntary withdrawal or cancellation by an exhibitor.
  • Failure to comply with event requirements.


Vendor/Exhibitor Transfers & Event Credits

Although payments are nonrefundable, Nxt Big Thing Charlotte may offer registration transfers or event credits as an alternative.

Registration Transfers: Exhibitors/Vendors who cannot attend their registered event may request to transfer their registration to another event. 

    Event Credits: At the organizer’s discretion, eligible exhibitors may receive a credit toward a future Nxt Big Thing Charlotte event.

      Requests for transfers or credits must be submitted to the organizer in writing within 48hrs of event day. Neither is automatically granted.

       

      Event Changes, Postponements & Cancellations

      Nxt Big Thing Charlotte reserves the right to modify event schedules, programming, venue arrangements, booth assignments, activities, or event formats when reasonably necessary.

      In the event of a postponement, existing exhibitor registrations will generally transfer to the rescheduled event.

      If an event is canceled by the organizer and not rescheduled, affected exhibitors will be offered a transfer or credit toward an eligible future event.

       

      Marketing & Promotion Requirements

      All participating exhibitors are expected to actively promote their involvement in the event.

      At minimum, exhibitors must publish at least one promotional social media post during event week. 


      Media, Photography & Promotional Use

      Event activities may be photographed, recorded, livestreamed, or documented for marketing, media coverage, and promotional purposes.

      By participating, attendees, exhibitors/vendors consent, to the extent permitted by law, to the use of event-related photographs and recordings featuring their booths, displays, and participation for legitimate organizational promotional purposes without additional compensation.

       

      Acceptance of Terms 

      By completing registration, submitting payment, or attending Nxt Big Thing Charlotte events attendees, vendors, exhibitors acknowledges and agrees to these terms and conditions. Additional terms and conditions are stated in our official vendor agreement. 

      Organizer Rights & Discretion

      Nxt Big Thing Charlotte reserves the right, at its sole discretion, to modify, amend, update, or revise these Terms and Conditions at any time, with or without prior notice. 

      The organizer further reserves the right to approve, deny, suspend, revoke, or terminate vendor and exhibitor participation, or refuse service, with or without prior notice or consent, for any lawful, nondiscriminatory reason, including but not limited to conduct, eligibility, compliance, safety concerns, business practices, or alignment with event standards and objectives.

      Nxt Big Thing Charlotte also reserves the right to make final operational decisions regarding exhibitor placement, event programming, participation requirements, category limitations, and event management.

      Nxt Big Thing Charlotte reserves all rights to pursue legal remedies available under applicable law to protect its interests, enforce these Terms and Conditions, and address any violations or unlawful conduct.